PRIVACY POLICIES

How and why we gather your data, and what your legal rights are.

Cookies

By using our website, you agree that we can place ‘cookies’ on your device

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognizes that cookie.

We may use analytical / performance cookies and functionality cookies to collect:

Details of your visits to our website, including traffic data, your computer’s IP address and referral source; geographical location data; and information about the resources that you access and use on our website, length of visit and number of page views.
General non-personal statistical data about your operating system and browser type.
Collecting this data helps us to improve our website and to deliver a better and more personalized service by enabling us to recognise and count the number of visitors to our Site and see how visitors use our site, as well as remembering your preferences when you return to our site.

Please note that third parties – for example Instagram, Google Maps, and our event registration software – may also use cookies, over which we have no control.

If you want to restrict or block any of the above cookies, you should do this through the web browser settings for each browser you use and on each device you use to access the Internet.

You may refuse the use of cookies or withdraw your consent at any time by selecting the appropriate settings on your browser but please note that this may affect your use or experience of our websites.

Privacy

Welcome to the EQ Communications’ Privacy Notice.

This Privacy Notice is designed to help you understand everything you need to know about the what, why and how’s of our data gathering and processing operations, and what your legal rights are.

We hope you’ll take some time to read this document; we’ve tried to keep it all as simple as possible and we will keep you informed if there are any changes to the way we process your personal data in the future, before making them.

EQ Communications takes its responsibilities to protecting your data very seriously and we do advise you get to know our practices – If there’s anything in this policy you don’t understand or if you want to ask any questions, please feel free to contact us using any of the details below.

Who are we?

We are EQ Communications, a specialist stakeholder and community engagement consultancy and registered in England and Wales at 10a Graham Rd, Dalston, London E8 1BZ.

Our company registered number is: 10740419.

In this document EQ Communications will sometimes be referred to as “we”.

What kind of personal data might we ask you to provide?

EQ Communications will only ever ask for personal data if it is required for a specific purpose; with that in mind we have created a full list of all the kinds of personal data that we may ask individuals to provide in order to achieve those purposes. The kinds of personal data we may collect in order to facilitate the delivery of our goods and services are: Names, email, telephone, address, work experience, next of kin, bank details, contact details.

There may be occasions when we are carrying out surveys where we ask for further data relating specifically to this project.

If you have provided your personal data to apply for a job at EQ Communications we may also ask you to provide information about your work and educational history.

Why do we collect personal data?

We will use personal data firstly to fulfil any contractual obligations that exist between us and yourself; where we request personal data be provided to meet the terms of any such contract you will be required to provide the relevant personal data or we will not be able to deliver the goods and/or services you want. In such cases the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.

We may also process your personal data in accordance with our legitimate business interests; this is on the considered measure that we need the personal data to achieve the various purposes and that it could be reasonable for an individual to expect their data to be used for those purposes.

Our data processing activities conducted on the lawful basis of ‘legitimate interests’ are:

To provide you with goods and services you are looking for
To inform you of other goods and services we provide, or offers that may interest you (direct marketing)

We may also process your personal data in order for EQ Communications to comply with our various legal obligations; this might include:

Providing for financial commitments between us and yourself, or to relevant financial authorities
Cooperating with relevant authorities for reporting criminal activity, or to detect and prevent fraud
To carry out required business operations and due diligence; e.g. administration, security, reorganisations, investment or corporate/asset sales
To comply with industry regulatory requirements and any self-regulatory schemes
Where we have received your consent to do so we will process your personal data for the following purposes:
To provide you with information regarding the goods and services of our partners or other third-party organisations

You may withdraw your consent for us to process your personal data for these purposes at any time; after a withdrawal of consent request is received we may contact you to verify the request.

Withdrawing your consent for us to process your personal data will not affect the lawfulness of the processing beforehand.

Where did we obtain your personal data?

Other than collecting data directly from you we can gather it from other sources, such as: From third party organisations, which can mean your personal data has been provided directly by another company for a specific purpose, or where you may have accessed our platforms through a third party such as social media providers or Google for example.

Who will we share your information with?

In order to achieve the above stated purposes for which we process your personal data, we may need to share your personal data with various third-party service providers who act as data processors.

We may share your personal data with third party organisations acting as data controllers or with specific individuals, groups or other organisations who act as neither data controllers nor data processors, but only where we are either legally require to do so by law or where doing so is necessary to achieve the intended stated purpose of processing the data

In the event that we sell or reorganise our business, or if otherwise required by law or by an authorised regulator, we may transfer your personal data as a part of the general business data to the relevant parties.

Where is my data going to be stored?

EQ Communications will not transfer your personal data to any country outside the European Union (EU) other than those that have been granted an adequacy decision under the General Data Protection Regulation (GDPR).

EQ Communications may be required to transfer your personal data to organisations who intend to transfer the data outside the EU. Where such transfers of data take place, we shall ensure that contracts are in place between the parties involved that ensure the recipient organisation has a suitable standard of data protection in place

How long will we keep your data for?

We will keep your personal data only for as long as required in order to achieve the purposes for which it was gathered, in line with this privacy notice.

For determining when personal data should be erased we shall take into consideration the amount of and sensitivity of the personal data we have, the amount of harm that could be caused by a data breach, the benefits of the purposes the data is being used for and any legal requirements that we are bound to.

You may request that we erase your personal data an anytime, though in cases where there is a remaining relevant or legal reason why we are required to keep the data we may opt to restrict the amount of processing being conducted to what is absolute necessary in line with your legal rights in order to minimise the impact the processing

Your Rights, Our Responsibility

There are several rights granted to you immediately upon providing us with your personal information; some of these are mentioned above. We’d like you to know that at EQ Communications we take your rights as a Natural Person seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.

You have the Right of Access

This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.
If you would like access to the personal data we have about you, we ask that you contact us by using any of the details below.

The Right to Rectification

This one is fairly straight forward; if you notice that the data we have about you is inaccurate or incomplete, you may request we rectify the mistake. We will make every effort to respond to requests of this type immediately.

The Right to Objection

The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use, or have used, your personal data you may do so freely.

The Right to Portability

This is a legal right afforded to you that states we must pass on all of the details you have provided to us in a machine readable format, either to your or to another provider of your choosing.

The Right to Complain

We will always try to maintain the highest standards and encourage the confidence our customers have in us as an organisation. In order that we can achieve this we do request that any complaints be first brought to our attention so we can properly investigate matters; if however you would like to complain about EQ Communications to a supervisory authority you may do so by contacting the Information Commissioners Office on 0303 123 1113, or anyone of the other reporting methods listed on their website – https://ico.org.uk/concerns

Our contact details

If you wish to get in touch with EQ Communications, please do so with any of the following contact details:

EQ Communications
10a Graham Rd,
Dalston,
London
E8 1BZ

020 3948 5282
info@eqcommunications.co.uk